Quality & Safety Management
Bring quality and safety processes into a connected fleet environment, with visibility of activities, findings and follow-up.
Safety, quality & compliance
Maritime Safety, Quality & Compliance Software for Fleet Operations
PRIME Marine Safety, Quality & Compliance software helps maritime fleets manage risk assessments, incidents and near misses, audits, inspections, ISM documents, safety drills and safety committee meetings across vessels. As part of PRIME Marine Vessel Management Software, it connects safety workflows with corrective actions, controlled documentation, vessel operations and shore-based fleet oversight.
- Risk assessed across People, Environment, Asset and Reputation
- A Compliance Calendar and Tracker for what is due across the fleet
- SMS documents distributed, acknowledged and version-archived
Digital workflows and records that support processes related to
- ISM
- ISPS
- MARPOL
- SOLAS
- MLC 2006
- IMO CII
- EU ETS
Keep safety management close to the operation
Manage your safety, quality and compliance workflows
A risk assessment identifies hazards and defines controls before work begins. An incident may require investigation and corrective action. An audit, inspection or survey may raise findings that need follow-up. Drills and committee meetings need planning, conducting and recording. SMS documents must stay controlled and accessible. When those activities sit in separate records, fleet-wide visibility becomes difficult. PRIME Marine Vessel Management Software connects them in one operational environment.
Risk Assessment
Identify hazards, assess risks and define control measures before work begins, across People, Environment, Asset and Reputation.
Incident / Event
Record accidents and near misses, support investigations and track corrective and preventive actions.
Audit & Inspection
Manage audit and inspection activities, record findings and keep follow-up actions visible across vessels.
ISM Document Management
Maintain controlled SMS documents and distribute them to vessels, capturing acknowledgement when users confirm receipt.
SMS Review
Support structured review of the Safety Management System, distribute updated documentation and retain previous versions in an archive.
Safety Meetings
Record onboard safety meetings and safety committee meetings, maintain meeting records and track associated actions.
Safety Drills
Plan and record drills across the fleet. Attach images to drill records as supporting evidence that can be presented during inspections.
Compliance Calendar and Tracker
Keep upcoming audits, inspections, surveys and safety drills visible. Identify what is due and support planning and follow-up across vessels.
Forms Manager
Bring vessel forms into structured digital workflows.
Bulletins
Distribute controlled safety and operational communications across the fleet.
Certificates
Maintain visibility of relevant vessel and safety certificate requirements.
The group
One of five module groups, built around the safety case
Safety, Quality & Compliance is the largest group in PRIME Marine Vessel Management Software, because safety management touches almost everything a vessel does.
12Modules in the Safety, Quality & Compliance group
18+Connected modules across the platform
1,800+Vessels managed on PRIME Marine
2Deployment options — cloud or on-premises
How it works
Five things a safety management system has to hold together
The work before the job, the event when something happens, the finding from outside, the documents everyone relies on, and the activities that keep a crew practised.
Connect risk assessment with shipboard work
Risk assessment needs to reflect the job being carried out, the conditions onboard and the people or assets involved. PRIME Marine supports structured workflows that help crews identify hazards, evaluate risks and define control measures before work begins.
Risks can be assessed across People, Environment, Asset and Reputation (PEAR), which gives a broader view of what an activity could affect. Assessments connect with wider operational processes, including Permit to Work and Planned Maintenance.
That gives onboard teams a structured approach to assessing risk, while shore teams keep visibility of risk assessment activity across the fleet.
Capture incidents, accidents and near misses
An incident record is only one part of the process. Whether an event is an accident or a near miss, teams need to capture what happened, investigate contributing factors and follow corrective actions to closure. Recording near misses is particularly valuable: it helps teams identify hazards and review controls before a similar event results in injury or damage.
- Record — capture accidents, incidents and near misses
- Investigate — maintain information associated with the investigation and contributing factors
- Act — follow corrective and preventive actions
- Close — keep action status and closure information visible through to completion
- Learn — use recorded events and findings to review safety practices and risk controls
Manage audits, inspections and compliance activities
Audits, inspections and surveys help teams review operational practices, identify findings and follow the required actions. They also need planning, so vessels and shore-based teams can prepare in advance.
PRIME Marine brings audit and inspection workflows into the wider safety management environment. The Compliance Calendar and Tracker provides a consolidated view of upcoming activities, including audits, inspections, surveys and safety drills.
Teams use that visibility to review what is due, coordinate preparations and keep oversight of scheduled activities across vessels. Findings are then recorded and followed up through the relevant workflows, which connects compliance planning with day-to-day safety management.
Keep ISM documents controlled and acknowledged
Controlled documentation is an important part of the Safety Management System. Crews need access to current procedures and instructions, while shore-based teams need visibility of document distribution and revision history.
When updated documentation is published, the workflow supports capturing users’ acknowledgement of receipt. Previous versions can be archived to maintain document history, while the current approved documentation is made available to users.
SMS Review provides a connected workflow for structured review and the associated records. Together, these help teams manage document updates, keep visibility of receipt confirmations and support consistent access to current documentation across ship and shore.
Maintain records of safety meetings and drills
Safety meetings and drills are important parts of onboard safety management. They help crews review procedures, discuss safety matters and practise responses to emergency situations.
PRIME Marine includes dedicated modules for Safety Meetings and Safety Drills, so teams structure and record these activities across vessels. Safety committee meetings are recorded alongside the associated discussions and actions. Drill records can include images documenting the activity, which provides supporting evidence that can be presented during inspections.
The Compliance Calendar and Tracker keeps upcoming drills and other scheduled activities visible. Forms Manager and Bulletins extend the connected workflow with digital forms and controlled safety communications.
Fleet oversight
Give DPA and QHSE teams greater visibility
A Designated Person Ashore needs to see more than one vessel’s records at a time. These are the views the group provides across the fleet.
Risk oversight
Risk assessment activity across vessels, including risks to People, Environment, Asset and Reputation.
Incident traceability
Accidents and near misses recorded, investigations followed and corrective actions tracked.
Compliance planning
Upcoming audits, inspections, surveys and drills through the Compliance Calendar and Tracker.
Document control
Updated SMS documents distributed, receipt acknowledged and previous versions archived.
Safety records
Safety committee meetings and drills, including the supporting drill images.
Audit follow-up keeps findings and their actions visible through to closure, and the fleet-wide perspective connects safety activity across ship and shore.
Beyond the safety department
Connect safety findings with fleet operations
Safety management is part of every vessel’s daily operation, which means safety information has to reach the workflows where the work actually happens.
PRIME Marine supports digital workflows and recordkeeping related to ISM, ISPS, MARPOL, SOLAS, MLC 2006, IMO CII and EU ETS. The platform provides the workflows and records that support these processes. Regulatory compliance remains dependent on your organisation’s procedures, vessel operations and responsibilities.
| Connected area | Operational relationship |
|---|---|
| Risk Assessment | Assess risks to People, Environment, Asset and Reputation and define controls |
| Incident Management | Record accidents and near misses, investigate events and follow corrective actions |
| Audit & Inspection | Manage findings, follow-up and scheduled activities |
| Compliance Calendar and Tracker | Keep upcoming audits, inspections, surveys and drills visible |
| ISM Document Management | Distribute controlled documents and capture receipt acknowledgement |
| SMS Review | Review the Safety Management System and manage document revisions |
| Safety Meetings | Record safety and safety committee meetings and associated actions |
| Safety Drills | Maintain drill records and supporting images |
| Forms Manager | Structure vessel forms and records |
| Planned Maintenance | Connect risk controls with technical work |
What your safety team gets
What does PRIME Marine give your safety team?
- Connected workflows — risk, incidents, audits and safety activities together
- Clear follow-up — findings and corrective actions stay visible
- Compliance visibility — upcoming audits, inspections, surveys and drills
- Controlled information — SMS documents, acknowledgements and document history
- Consistent processes — structured workflows used across vessels
- Operational context — safety management connected with maintenance and operations
| Module group | Safety, Quality & Compliance, part of PRIME Marine Vessel Management Software |
|---|---|
| Risk | Risk assessment with PEAR-based risk considerations — Risk Assessment |
| Incidents | Incident, accident and near-miss management — Incident Management |
| Audits and inspections | Audit, inspection and follow-up workflows — Audits, Inspections |
| Compliance tracking | Calendar and tracker for upcoming activities |
| Documentation | ISM document management, acknowledgement and version archiving |
| Safety activities | Safety committee meetings, drills, forms and bulletins |
| Drill evidence | Images attached to drill records |
| Review | SMS Review |
| Regulatory processes supported | ISM, ISPS, MARPOL, SOLAS, MLC 2006, IMO CII, EU ETS |
| Platform | 18+ connected modules on a single database |
| Deployment | Cloud-hosted or on-premises |
| Pricing | Custom plan per fleet |
Book a demo
Connect safety and compliance across your fleet
Bring risk assessments, accidents and near misses, audits, inspections, compliance schedules, ISM documents, safety meetings and drills into one connected operational environment. Tell us about your fleet and safety management requirements, and we will show how PRIME Marine Vessel Management Software supports your ship and shore teams.
- Bring a real assessment, finding or drill record
- We reply within one business day
- No credit card and no obligation
Answers
Frequently asked questions about maritime safety and compliance software
What is maritime safety management software?
Maritime safety management software helps ship owners and fleet teams manage risk assessments, incidents, near misses, audits, inspections, controlled documents and other safety activities across vessels.
Can PRIME Marine manage risk assessments onboard?
Yes. Risk Assessment supports structured shipboard workflows and connects with wider operational processes. Risk can be considered across People, Environment, Asset and Reputation (PEAR).
Does PRIME Marine support incident and near-miss reporting?
Yes. Incident / Event supports the capture and management of incidents, including near misses, and related investigation and corrective action workflows.
Can PRIME Marine track upcoming audits and inspections?
The Compliance Calendar and Tracker provides visibility of upcoming activities, including audits, inspections, surveys and drills, which helps teams plan and track scheduled compliance activities.
Does PRIME Marine support safety drills?
Yes. PRIME Marine includes a dedicated Safety Drills module. Drill records can include images that provide supporting evidence for presentation during inspections.
Can PRIME Marine record safety committee meetings?
PRIME Marine includes a Safety Meetings module for recording onboard safety meetings and associated actions, including safety committee meeting records.
Can PRIME Marine manage updated SMS documentation?
PRIME Marine supports controlled ISM document management and SMS Review workflows. Updated documentation can be distributed, receipt acknowledgements captured and previous versions archived.
Can audit findings be tracked through to closure?
PRIME Marine supports audit and inspection workflows with findings and corrective action follow-up.
Can PRIME Marine support CAPA workflows?
PRIME Marine supports corrective and preventive action workflows through the related incident and audit processes.
Does PRIME Marine ensure regulatory compliance?
PRIME Marine provides digital workflows and records that support safety management and regulatory processes. Compliance depends on how the organisation implements and operates its procedures and meets applicable requirements.
Ready when you are
Connect safety and compliance across your fleet
Risk, incidents, audits, inspections, documents, meetings and drills in one environment, shown on your own fleet.