Marine Inventory Management Software for Vessel Fleets

Know what is available onboard every vessel

PRIME Marine provides a connected view of vessel inventory, helping technical teams understand what is available, where items are held and what stock requires attention.

• Track spares and consumables — inventory records for engine room spares, critical components, consumables and other items held onboard
• Monitor stock levels — see current quantities against defined minimum stock and reorder levels, and recognise when replenishment is needed before a shortage affects operations
• Track spare consumption — connect inventory with maintenance activity to understand how parts are consumed
• Keep ship and shore aligned — the same inventory information for planning, replenishment and purchasing decisions

Item records carry internal stock numbers, supplier part numbers, manufacturer information and other relevant item data, so the same part is recognisable however it was ordered.

Manage critical spares before they become stock-outs

Critical spare parts need to be available when maintenance work requires them. PRIME Marine helps teams manage minimum and maximum stock levels, monitor consumption and identify replenishment requirements before stock becomes critical.

• Define stock levels for critical items — set appropriate levels for different categories of spares and consumables
• Identify what needs replenishment — current stock, minimum levels and reorder levels together support timely requisition planning
• Differentiate what matters — critical spares, normal spares and consumables categorised to your fleet’s requirements
• Plan before the vessel needs the part — superintendents and storekeepers see available stock when planning upcoming work

Engine room teams manage a wide range of machinery components, consumables and critical spares. A structured inventory record for items held onboard means those teams work from consistent information instead of separate spreadsheets and manual records.

Connect spare consumption with maintenance

Inventory management becomes more useful when stock movements connect to the work being performed onboard. A maintenance task may require a spare from the vessel store. When that item is recorded as consumed, the inventory record reflects the movement and provides the basis for replenishment planning.

• Maintenance task — a planned or corrective job requires a spare part
• Spare issued — the required item is taken from vessel inventory
• Inventory updated — the stock record reflects the consumption
• Requisition planned — replenishment identified through the connected procurement workflow

That connects maintenance, inventory and procurement rather than treating them as separate processes. It is also why an electronic planned maintenance system and a stock record work better on one database than on two.

Explore Planned Maintenance

Record stock movements as they happen

PRIME Marine supports barcode labelling and scanning to help crews identify items and update inventory details during routine store operations. Barcodes can be scanned when goods are received into stores and when items are issued for consumption, so users record stock movements without searching the inventory database for each item.

Connecting physical stock handling with digital inventory records is what keeps information on availability and movement consistent. The module also supports onboard stock-taking without paper-based inventory records.

• Barcode scanning on goods receipt and on issue
• Digital stock-taking onboard
• Clear records of inventory activity and consumption
• Fleet-wide inventory visibility from one connected platform

Maintain an Inventory of Hazardous Materials

PRIME Marine supports the management of an Inventory of Hazardous Materials, helping teams maintain information about hazardous substances, their quantities, storage locations and associated records.

• Safety Data Sheets — access the relevant SDS from the inventory item
• Quantity and location visibility — records of hazardous substances, quantities and onboard storage locations
• Expiry and condition monitoring — track expiry or retest dates where applicable
• Disposal tracking — disposed materials, quantities, dates, methods and supporting documentation

These records help teams keep hazardous materials visible throughout their onboard inventory management processes, alongside the risk assessments that govern how they are handled.