Contract-based payroll
Apply the correct wage scales, rank-based pay, overtime rules and bonus structures for each crew member.
Crew payroll
Crew Payroll Software for Maritime Fleets
Simplify crew payroll. Reduce admin. Stay in control. PRIME Marine Vessel Management Software brings payroll, crew data and financial processes together in one connected system, helping shore teams reduce administrative workload, improve accuracy and maintain clear oversight across the fleet.
- Contract-accurate pay across every CBA, wage scale and currency
- Allotments, advances and payslips on the same crew record
- Onboard cash recorded through the Master’s General Account
Payroll aligned with the agreements your crew are engaged under
- Collective bargaining agreements
- MLC 2006
- Multi-currency
- ISO/IEC 27001-aligned hosting
Integrated crew payroll
Integrated crew payroll for smarter fleet management
Managing crew payroll means balancing different contracts, wage scales, agreements and currencies while ensuring every calculation is accurate. PRIME Marine Vessel Management Software automates payroll calculations against the relevant contract and wage structure, helping reduce manual work and the risk of errors.
Automated calculations
Reduce repetitive manual calculations and make payroll processing faster and more consistent across vessels.
Multiple currencies
Manage wages, allotments, advances and reimbursements across different currencies within one system.
Clear payroll records
Keep calculations, adjustments and payroll history structured and traceable.
Reported results
Clarity and control across your fleet
PRIME Marine Vessel Management Software helps transform crew payroll from a manual administrative process into a structured and connected workflow.
100%Payroll accuracy achieved
60%Reduction in payroll processing time
80%Fewer payroll queries and disputes
100%Traceable payroll records
The platform
Payroll you can trust, connected to the crew record
PRIME Marine Vessel Management Software keeps contracts, calculations, payslips and onboard cash on the same record your crewing team already works in.
Every crew member paid on the terms that apply to them
PRIME Marine applies contractual wage scales, overtime, bonuses and other earnings against the relevant crew record, so payroll follows the contract rather than a spreadsheet formula.
- Rank-based pay, wage scales and CBA rules applied per seafarer
- Overtime, bonuses and variable earnings calculated against the applicable agreement
- Arrears and adjustments stay connected to the pay period they belong to
- Wages, allotments, advances and reimbursements handled in multiple currencies
Payslips your crew can actually follow
Clear payslips help crew understand how their earnings have been calculated. Traceable calculations linked to contract terms and vessel activity help reduce payroll queries on both sides.
- Payslip calculation traceable back to contract terms and vessel activity
- Seafarers view their own payslips through the Seafarer Portal
- Shore teams answer fewer queries because the workings are visible
- A clear audit trail behind every payroll cycle
Onboard cash recorded, not reconciled later
The Master’s General Account provides a structured way to record onboard cash managed by the Master, inside the payroll environment rather than in a separate ledger.
- Cash advances recorded against the seafarer and the vessel
- Reimbursements and incidental disbursements captured at source
- Fewer disconnected records to reconcile at period end
- Shipboard transactions visible to shore in the same payroll workflow
Payroll connected to the crew data behind it
Payroll works best when it is connected to the information your teams already use. Crew records, assignments and vessel information feed payroll directly, so shore and onboard teams work from the same data.
- Crew records, rotations and assignments come from Crew Management
- Less duplication between crewing and payroll processes
- Payroll spend visible alongside fleet budgets and KPIs
- Historical payroll records migrated by the data migration team
Less manual work. More visibility. Greater control.
Manual payroll processes can take valuable time away from your crewing teams. Structured workflows simplify everyday payroll tasks, so teams spend less time on administration and more time managing their people and fleet.
- Repetitive calculations handled by the system rather than by hand
- Consistent payroll processing across vessels and ranks
- Accounting entries prepared for shore-side finance, scoped with the integration team
- Training and ongoing support delivered alongside rollout
Connected modules
Connected to the wider PRIME Marine platform
Crew Payroll is part of PRIME Marine Vessel Management Software. Connect payroll with the systems used to manage your vessels and crew.
Crew Management
Manage crew data, rotations and assignments.
Planned Maintenance
Keep technical workflows connected across your fleet.
Procurement
Manage purchasing processes through an integrated platform.
QHSE
Support safety, compliance and operational processes.
Vessel Performance
Connect operational information across your fleet.
One platform. Connected workflows. Clearer oversight. More on how the platform is built and supported in About PRIME Marine.
At a glance
What PRIME Marine Crew Payroll covers
From contract-based calculations to allotments, advances and payslips, PRIME Marine helps make payroll a more structured, reliable process.
Payroll calculations stay focused on crew-related financial processes while supporting the preparation of shore-side accounting entries, so payroll is not mixed with unrelated operational expenditure such as procurement or stores.
| Module | Crew Payroll |
|---|---|
| Module group | Crew & Operations — Crew Management, Seafarer Portal, Crew Payroll |
| Calculates against | Contracts, collective bargaining agreements, wage scales, rank-based pay, overtime and bonus rules |
| Payments | Allotments, cash-to-master, advances, reimbursements, multiple currencies |
| Onboard cash | Master’s General Account |
| Records | Arrears and adjustments linked to the applicable pay period, with traceable payslip calculations |
| Shore-side finance | Supports preparation of accounting entries, kept separate from operational expenditure |
| Connects to | Crew Management, Planned Maintenance, Procurement, QHSE, Vessel Performance |
| Deployment | Cloud-hosted, on-premises or hybrid |
| Pricing | Custom plan per fleet |
Book a demo
Ready to simplify crew payroll?
See how PRIME Marine Vessel Management Software can support your contracts, CBAs, wage structures and currencies. Bring your own payroll requirements and see how they work within the platform.
- Bring a real contract and wage scale
- We reply within one business day
- No credit card and no obligation
Answers
Frequently asked questions about crew payroll software
How does PRIME Marine calculate crew payroll accurately across different contracts?
PRIME Marine Vessel Management Software calculates crew wages according to the terms of each seafarer’s contract. Rank-based pay, wage scales, overtime rules and bonus structures can be applied according to the applicable contract and collective bargaining agreement, using the records held in Crew Management. This helps maintain consistent payroll calculations across vessels, ranks and different contractual arrangements.
How does PRIME Marine handle overtime, bonuses and variable earnings?
PRIME Marine manages overtime, bonuses and other variable earnings according to the applicable CBA and wage scale. By applying the relevant rules to each crew member, payroll teams can reduce manual calculations and maintain greater consistency across the fleet.
How are reimbursements, allotments and cash advances managed?
Allotments, cash-to-master arrangements, reimbursements and cash advances can be managed as part of the crew member’s payroll record. PRIME Marine also supports multiple currencies, helping teams manage payments for international crews within a connected payroll workflow.
How does PRIME Marine manage payroll arrears and adjustments?
Arrears and adjustments are recorded against the relevant contract and pay period. This provides a clear history of payroll changes and makes it easier for payroll teams to identify and review adjustments instead of incorporating them into a later payment without context.
What does payslip generation look like for seafarers?
PRIME Marine provides clear and traceable payslips based on the applicable contract terms and vessel activity. The calculation behind each payslip can be reviewed, and seafarers can see their own payslips through the Seafarer Portal, giving shore teams and crew greater visibility into how the final amount was determined.
What is the Master’s General Account feature?
The Master’s General Account provides a structured record of onboard cash administered by the Master. Cash advances, incidental disbursements and related shipboard transactions can be recorded within the same payroll environment, helping reduce reliance on separate records and manual reconciliation.
Does crew payroll connect to accounting on the shore side?
Yes. PRIME Marine keeps payroll calculations focused on crew-related financial processes while supporting the preparation of accounting entries. Where an external accounting system is involved, the third-party integration team scopes the connection. This provides a structured link between payroll and shore-side accounting without mixing payroll processes with unrelated operational expenditure.
How does crew payroll connect to other PRIME Marine modules?
Crew Payroll works as part of the wider PRIME Marine Vessel Management Software platform. Crew Management provides the crew records, rotations and assignments used for payroll calculations, while modules such as Planned Maintenance, Procurement, QHSE and Vessel Performance operate alongside payroll within the same platform. This connected approach helps teams maintain clear workflows without duplicating payroll-specific processes across different systems.
Ready when you are
Book a PRIME Marine Crew Payroll demo
Contracts, CBAs, wage structures and currencies, shown on your own payroll requirements.